Skip to content
U-M Compliance Resource Center

Tax & Financial

Grant Administration

Take home message: Grants and sponsored funds are provided to U-M for specific purposes, and on specific terms. It is important to administer these funds in compliance with the grant agreement and relevant laws and policies, as well as in accordance with the intended purpose for which the money was provided - otherwise, U-M risks having to repay those funds (and compromises its ability to secure future funds).

Note: This page covers the financial aspects of grant administration. For non-financial compliance issues, see the Grants and Sponsored Research page under our Research section.

U-M Policy and helpful links

Things to remember

  • There is an extensive network of research administrators across U-M, who are well versed in grant administration requirements. Utilize these experts in your local Department! You can find Research Administrators within your area by searching for your school or unit in the ORSP Blue Pages.
  • Sloppy grant administration has real consequences. If you fail to spend sponsored funds properly, or fail to account for and reconcile funds properly, then you put U-M at risk of having to repay those funds. You also potentially compromise U-M's ability to secure future funds for research. If you deliberately use funds in an improper way, that could even amount to fraud and lead to personal criminal liability.
  • Any incentives provided to human subjects participating in research projects need to be properly requested and tracked, regardless of their form. This also means that you may need to collect certain information from the subjects in order for them to be paid properly, and for U-M to report the payment to the Internal Revenue Service. Contact the Human Subjects Incentives Program for assistance.
  • Finance isn't just important after you've been awarded a grant: talk to an expert in this area when budgeting for new proposals, so that you can better estimate indirect costs and seek an amount that more fully covers U-M's contribution to the project.

People to talk to

For finance questions related to grants and sponsored projects, contact Sponsored Programs. Their Contact Sponsored Programs page sets out who to contact for different types of questions. You can also speak to your local Department's research administrator, who you can find by searching for your school or unit in the ORSP Blue Pages.

For questions related to human subjects incentives and payment, contact the Human Subjects Incentives Program by calling (734) 615-4661or emailing them.

For non-finance related questions related to grants and sponsored projects, contact the Office of Research and Sponsored Projects (ORSP) or Office of the Vice President for Research. See the Grants and Sponsored Research compliance page for more information.

On the U-M Flint campus, you can also contact the U-M Flint Office of Research with any of your questions.

On the U-M Dearborn campus, you can also contact the U-M Dearborn Office of Research and Sponsored Programs with any of your questions.

For legal assistance or advice relating to grant administration, contact Tom Blessing or Maya Kobersy in the Office of the General Counsel.

Established 3/4/11, last updated 5/14/14 - Contact us if you believe any information is incorrect or outdated