University Records

Take home message: All employees are responsible for organizing their work-related records so that they are accessible to others in the University with a legitimate need to access that information – and for doing their part to preserve any University records that have enduring historical value.

U-M Policy and helpful links

Things to remember

  • The University creates a great deal of historical records which need to be retained for future reference and future generations and made accessible for their historical and administrative value. See the University Archives and Records Program website for more information and guidance.
  • All employees are responsible for organizing their work-related records so that they are accessible to those others in the University with a legitimate business need to access that information. This is something you should establish with your manager and work team.
  • As a general rule, you should only be accessing information or records when you have a legitimate need to know or access that information – for instance, only accessing student records when there is a legitimate educational purpose, and only accessing U-M business records when there is a legitimate business purpose.

People to talk to

For assistance with the management or archiving of University Records, including help identifying and transferring records for preservation within the University Archives, contact the University Archives and Records Program by emailing them or calling (734) 764-3482.

For information specifically about research data, and how to manage it, see the list of contacts maintained within the Office of the General Counsel’s Guidelines for Access to and Use of Research Data (contacts listed at bottom of page).

 


Established 3/4/11, last updated 3/1/17 – Contact us if you believe any information is incorrect or outdated